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Choosing a Reception Site

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Choosing a Reception Site

Reception sites fall under two basic categories; on-site and off-site.

 
ON-SITE
On-Site means the place can provide most or all of the reception services you'll need; Catering needs, rental necessities and may even include flowers, music and cake. Obviously, the convenience of having everything included is what makes this option a popular one with couples, particularly those planning a large affair. The other side to on-site locations is that by booking you are also booking the services offered there you may not be allowed to bring in your own wedding cake or florist. It maybe insisted that you choose from pre-made wedding packages, and your wedding may to be the only affair in progress.
 
Some possible on-site locations include
  • Catering Halls
  • Community Centres
  • Club Hotels
  • Restaurants
  • Clubs
  • Historical settings
     

OFF-SITE LOCATION
Off-site locations are those that offer no services on the premises. You are fully responsible for everything you bring in. Although some independent caterers maybe able to provide most of what you need in addition to food and beverage, others cannot. The term "caterer" in the industry could mean anything from someone who prepares only specialty food items to full service company that comes complete with tents and air conditioners. The good news about off-site locations is that you have the open option of being able to do it all your way.
 
YOUR IDEAL SETTING
Be sure when choosing your location you take note of the small details that will play a part in the outcome and satisfaction both shared by you and your attending guests;

  • The environment & atmosphere (is it a pleasant & welcoming scenery)
  • Interior architect & color (will it work with your theme)
  • Seating arrangements (will it accommodate your full guest lists)
  • Parking space (will it openly accommodate traffic & attending vehicles)
     

A PRIVATE AFFAIR
In selecting a location it is important to keep in mind that not all places view privacy as a part of their policy. If you are having a publicly open event it is likely you may have a few strangers passing by that may even wave and wish you the best. In the spirit of the event this is OK for some couples but if not, choose a private estate lawn, restaurant or banquette hall that will post a Closed For Private Event sign, also, be sure to ask about security presents to keep at bay uninvited visitors. If your event is kept at a rented location you may also want to find out about their other event bookings on that particular day and whether or not it will interfere with your event in anyway, such as, traffic detours & noise based on the event type.
 
See related article; Planning for the reception

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